If you want to reduce license usage without deleting data, which action should you take?

• A. Delete the user account.
• B. Disable the user account.
• C. Move the user to a different directory.
• D. Archive the user’s profile.

Answer: (B)

Disabling the user account is the way to free up a license while keeping all data intact. When you disable, the person can’t log in or use licensed features, so that seat becomes available for others, but their pages, comments, attachments, and history remain in the system. This maintains a complete record and preserves work history without deleting anything.

Deleting would remove the account and its data, which you’re trying to avoid. Moving to a different directory doesn’t change license usage since it’s mainly an organizational change. Archiving the profile may hide it from normal views, but licenses often still count that user, so it doesn’t reliably reduce license usage.